Virtual Office Manager (Administrative Assistant) Job at Vets Hired, San Diego, CA

djZpekdyeUUvS3g0Um4yTXlDRFVpZUtNYXc9PQ==
  • Vets Hired
  • San Diego, CA

Job Description

About the job Virtual Office Manager (Administrative Assistant)


Job Title: Virtual Office Manager (Administrative Assistant)

International Business Times seeks Administrative Assistant to handle front-desk receptionist duties and other administrative works virtually with the option of doing the same in our New York office later.

Essential Duties and Responsibilities
  • Assist with scheduling for executives and other staff as necessary. Familiarity with Google Calendar a must
  • Assist finance director with reports, collecting data, etc
  • Manage and post job-ads across internal and external platforms
  • Serve as the primary point of contact and manage relationships with building management and vendors to ensure a clean and efficiently operating office; oversee and coordinate office maintenance for facility issues, repairs, cleanings, and improvements.
  • Negotiate and manage vendor contracts; maintain office budget and process invoices and expenses.
  • Liaise with vendors for copiers, telephony, etc. troubleshooting.
  • Troubleshoots utility inquiries from NY sites i.e. Verizon, Con Ed, etc.
  • Other assigned duties as requested.
Qualifications:
  • Must have experience with coordinating calendars and high-level meetings (Google Calendar) across time zones
  • Must have excellent verbal and written communication skills, be detail orientated with the ability to prioritize multiple requests and deadlines.
  • Team player with a high level of discretion and superb decision-making ability.
  • Must be a flexible, detail oriented, thorough, self-starter with the ability to multi-task, anticipate,
  • Must be comfortable using a host of digital tools, such as Excel, Google Docs, etc
Vets Hired

Job Tags

Remote job, Flexible hours,

Similar Jobs

Farm Job Search

Farm Equipment Operator Job at Farm Job Search

 ...Farm Equipment Operator (6283) Location: Clara City, Minnesota JobNumber: 6283 Farm Equipment Operator Position immediately available on this family owned 1600 acre corn, soybean and sugar beet operation in south west Minnesota. You will be working on a team of... 

HealthTrust Workforce Solutions HCA

Travel Nurse RN - PCU - Progressive Care Unit - $2,605 per week Job at HealthTrust Workforce Solutions HCA

 ...01/13/2025~ Duration: 13 weeks ~36 hours per week ~ Shift: 12 hours, nights ~ Employment Type: Travel 36 guaranteed hours, insurance...  .... 2 years experience, ACLS, BLS, and NIHSS required. 4 weekend shifts per 4-week schedule (night shift Friday/Saturday... 

AirBorn Inc.

Inventory Coordinator Job at AirBorn Inc.

*This is a 1st shift position. Hours are typically 7am - 3:30pm.* SUMMARY: Stores, inventories, and issues material and compiles stock records in stockroom. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties may be assigned.~ Performs... 

Superior Electrical Mechanical & Plumbing, Inc.

Generator Technician Job at Superior Electrical Mechanical & Plumbing, Inc.

Job Type Full-time Description We are seeking Generator Technicians to join our Southern California division. As a Generator Technician you will perform preventive maintenance on commercial stationary backup generators. Company vehicles are issued upon completion... 

Hayden Beverage Company

Red Bull Merchandiser Job at Hayden Beverage Company

Job Location Post Falls HBC - Post Falls, ID - Position Type Full Time. Salary Range $17.50 - $18.00 Hourly. Beer & Wine Merchandiser There may not be an "I" in Team, but there is in "Family." Tired of feeling like a number? Join our family where we Merchandiser, Merchandise...