Job Description

Office Administrator

The Office Administrator role requires a professional who can efficiently manage the switchboard and multitask various assignments. The position involves welcoming guests, assisting customers, applicants, and visitors, and ensuring they connect with the appropriate internal contacts. The Office Administrator will also handle mail processing, equipment maintenance, and provide comprehensive administrative services.

Responsibilities

• Operate all aspects of the switchboard and multitask assignments professionally.
• Greet guests and assist customers, applicants, and visitors, ensuring they are directed to the correct internal contacts.
• Process and organize incoming and outgoing mail, including mailing invoices.
• Maintain equipment in the central supply room.
• Provide administrative services such as file management, document composition, and word-processing.
• Assist with catering needs, confirm billing accuracy, coordinate meeting room requirements, and ensure general cleanup.
• Order, organize, and maintain office and kitchen supplies, checking stock levels and verifying receipt.
• Maintain and organize employee records and HR files.
• Act as a backup for managing the Service Award process, including ordering gift cards and gifts.
• Aid in running standard HR reports.
• Collaborate with HR team members for onboarding and termination processes.
• Support the maintenance of benefits brochures and forms for Compensation and Benefits processes.
• Assist with event coordination as required.
• Provide backup assistance for various departments as needed.
• Carry out other duties and responsibilities as assigned.

Essential Skills

• Proficiency in Microsoft Office.
• Associates degree or equivalent experience.
• 2+ years of experience in Front Desk and Administrative responsibilities.

Additional Skills & Qualifications

• HR administrative experience is preferable.
• Receptionist customer service skills.
• Experience with ADP systems.

Work Environment

The role requires onsite work five days a week in a state-of-the-art office building.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Canton,MA.

Application Deadline

This position is anticipated to close on Aug 31, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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