Job Description

Medical Administrative Assistant
Description:

The Medical Administrative Assistant is responsible for creating a welcoming home like environment; an efficient check in and check out process; ensuring medical records are received, uploaded and extracted to individual patient charts; and any administrative support needed in the clinic.

The Medical Administrative Assistant must be eager to learn, a self-starter, engaging with patients, staff and vendors. The clinic is fast paced and as a startup, ever changing. A willingness to be flexible, to present solutions instead of problems, to engage in discussion vs avoidance, to jump in and help wherever needed, to embrace the model and vision, and to have a sense of humor!

Essential job functions:

Customer Service/Value Based Care

• Creates a warm and welcoming experience for patients. Establishes professional relationships with patients and staff.
• Implements check in process including an introduction to value based care and shared responsibility.
• Leads as the introductory face of value based care. Is able to articulate the program's goals and visions.
• Conducts periodic patient satisfaction survey calls.
• Seeks answers and is resourceful in finding solutions.
• Provides primary phone support for the clinic. Answering in bound calls, scheduling appointments, returning calls.
• Provides back up support to the MAs and Care Navigator.
• Team player with the clinic staff by volunteering to help wherever needed.
• Keeps a clean, organized and stocked work space, lobby, and bathroom.

Managing administrative duties

• Ensures adequate inventory for non-clinical supplies.
• Checks for incoming and outgoing mail. Sorts mail as needed.
• Has working knowledge of EMR and is able to schedule/cancel appointments; add telephone notes to document patient encounters; task MAs and others as needed.
  1. Eager to learn EMR and how to better support patient care/clinic staff.
• Able to work in Microsoft office and assist clinic in word, excel and PowerPoint as needed.

Medical Records

• Ensures patients have medical records in their chart.
• Scans and uploads medical records as they come into clinic.
• Daily checks scan files for new medical records and uploads to charts.
• Extracts medical records into appropriate folders within patient charts.
• Supports MAs and Pop Health team in obtaining medical records.
• Supports MAs in pre visit chart review.
• Other job duties as assigned.

Job Tags

Flexible hours,

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