Job Description

Hirsch & Westheimer, P.C. is offering an opportunity for a Legal Secretary supporting a group of attorneys within the Litigation practice group in Houston

Hirsch & Westheimer has an immediate opening for a Legal Secretary with at least 3-5 years' litigation experience. The ideal candidate would have a strong understanding of the regulatory systems and legal processes of trial, appellate, and bankruptcy law.

Candidates must have strong interpersonal and organizational skills, the ability to multi-task and take direction well with a positive attitude.

Qualifications:

· Fluency in e-filing (Federal and State courts), docketing and online document management systems;

· Knowledge of all State and Federal court procedures and requirements;

· Expertise in calendaring, preparation of Table of Contents and Table of Authorities, and Microsoft office applications;

· Ability to prioritize daily tasks to meet litigation deadlines;

· Comfortable communicating with attorneys, courts and others involved in the process;

· Ability to work well under pressure and detail-oriented.-

-Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications.

Client documents and responding to filing or closing deadlines:

-Prepare and coordinate e-filings in state and federal courts.

-Handle incoming and outgoing mail, faxes and scan documents.

-Ensure that documents are saved and filed into the appropriate workspaces/folders and paper files, as necessary.

-Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements.

-Maintain Outlook contacts for each attorney as appropriate.

-Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files.

-Maintain a master list for each file and update the list as new files or matters are opened. -Maintain a master physical file location list.

-Open files, close files and assist with conflicts checks.

-Provide support to the attorneys with timesheets and regular billing matters.

-Requests reimbursement for attorneys through Accounts Payable.

-Maintain a good working rapport with clients which requires discretion and judgment.

-Regular and predictable attendance is an essential function of the job. Flexibility to work OT as driven by Litigation practice needs.

Education and Experience Required:

A high school diploma or equivalency is required; an associate degree, business school certificate or related education is desirable.

10 + years’ litigation secretarial experience in a law firm environment preferred.

Qualifications and Skills Required:

Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF.

Working knowledge of legal practices, terminology, documents and court procedures and Federal Court filing a plus but not required

Working knowledge of the firm’s litigation and transactional support tools.

Ability to interact and communicate effectively in a business environment.

Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources.

Excellent typing, spelling, grammar, proofreading, transcription and general clerical skills.

Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records.

Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone.

Additional Information

Degree Preferred:

2 Year Degree

Certificate Preferred:

Business School Certificate

Experience Preferred:

3-5 Years

100wpm

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