Job Description

JOB SUMMARY :

Under the supervision of the Human Resources Director, the HR Assistant provides support in the functional areas of human resources including recruitment, employee relations, and benefits administration.

DUTIES AND RESPONSIBILITIES :

1. Manage benefit administration (Medical, Dental, Vision, LTD, STD, 403b thrift), assist employees in completing enrollment for health benefits during the Open Enrollment period and process enrollment, review all invoices, manage unemployment and is the liaison between workers compensation vendor and employees.
2. Manage full cycle recruitment which includes posting jobs to job boards, internal job postings, screening and reviewing resumes, creating offer letters, wage theft notices and processing new hire paperwork; perform background checks, employment verifications and I-9 verification, and coordinate with managers to facilitate recruiting processes.
3. Schedule initial fingerprinting appointments and responsible for the ongoing tracking of fingerprinting schedule and informing staff who have been previously cleared as to when they should be re-fingerprinted.
4. First line of contact for employee complaints, respond to all employee inquiries in regard to issues related to benefits, payroll, agency’s policies and procedures.
5. Prepare monthly new hire and termination reports and creates other reports as requested.
6. Responsible for the timely processing of personal change of status, termination, promotion, salary increases; enter new hires into payroll processing system and conducts new hire audit to ensure receipt of all new hire paperwork.
7. Process reimbursement forms and route to fiscal department for different benefit programs.
8. Maintain employee files and records, ensures completeness of files.
9. Complete survey questionnaires requested by associations, such as IAC and regulatory agencies, SED, OPWDD, OMH, DOL.
10. Updates/removes staff on PETS and Justice Center site within 10 days to remain in compliance.
11. Maintain employee-related databases (Benefits, Professional licensure and FMLA tracker).
12. Ensure new hires, terminations, status changes, garnishments, direct deposits enrollments and other changes are forwarded to payroll and inputted correctly as necessary.
13. Process FMLA, PFL, and workers’ compensation leaves.
14. Performs other duties as assigned.

The above specifications and duties are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties and skills required of personnel so classified.

EDUCATION AND EXPERIENCE :

• Bachelor’s degree required.
• Minimum of one year experience working in human resources.

KNOWLEDGE AND SKILLS :

• Prior experience in DOE, OMH, or DOHMH background check processes required.
• Training and experience in general office procedures, policies, and methods.
• Knowledge in the use of office equipment.
• Ability to use good judgment in the completion of a variety of work situations.
• Ability to organize, multi-task, pay close attention to detail, and plan work to meet deadlines.
• Must have strong organizational, analytical, and troubleshooting skills.
• Must have excellent verbal, written, and interpersonal communication and problem-solving skills.
• Proficiency in computer software, including Paychex (preferred), MS Office Suite (Word, Outlook, Excel, etc.)
• Ability to interact with all levels of staff and represent the Agency with external groups/individuals and maintain confidentiality.

EEO/AA/M/F/Vets/Disabled

The League Education and Treatment Center is a nonprofit agency dedicated to improving the lives of individuals with psychiatric and developmental disabilities. Each day, we serve over 500 at-risk and underserved children and adults from all parts of the greater New York City area

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