Job Description

Executive Assistant to the CEO (Part-Time to Full-Time) | CPS1 Security

Location : Remote with occasional in-person meetings (if local to Central California preferred)

Start : 20 hours / week, growing to 40 hours / week based on performance

Industry : Security, Executive Leadership, Operations

Are you highly organized, fiercely reliable, and capable of staying five steps ahead?

CPS1 Security, a nationally recognized leader in physical security and executive protection, is hiring an Executive Assistant to directly support its CEO.

This is more than a calendar-and-email job. We're looking for a true force multipliersomeone who thrives in a fast-paced, mission-driven environment and can bring calm to chaos.

Key Responsibilities

• Email and Communication Filtering
• Prioritize incoming messages and ensure only the most essential reach the CEOs desk.
• Meeting & Calendar Management
• Proactively schedule and prepare for internal / external meetings while balancing professional and personal calendars.
• Travel & Event Coordination
• Book flights, accommodations, and logistics; oversee corporate events aligned with CEO's availability and brand mission.
• Project & Task Tracking
• Keep the CEO updated on key initiatives, progress, and deadlines. Know whats critical before it's even said.
• Time Optimization
• Constantly look for ways to streamline schedules and reduce inefficiencies.
• Monitor expenses tied to the CEOs activities and ensure all budgeting is sharp and accurate.
• Confidentiality & Discretion
• Handle highly sensitive information with absolute trust, loyalty, and professionalism.
• Team & Network Coordination
• Act as a liaison between internal teams, external stakeholders, and the CEOs personal network.
• Lifestyle Management
• Support with scheduling personal appointments and family-related coordination to maintain balance.

Daily Cadence

• Review & update CEOs calendar
• Inbox management : achieve Inbox Zero by 10AM & 5PM PST
• Coordinate meetings, speaking engagements, and travel
• Compile daily To-Do list and complete all action requests via Slack, Voxer, and email
• Prepare for check-ins with CEO and maintain running Admin Agenda
• Brief review of 6-week calendar for proactive planning
• End-of-day inbox sweep & prep next days tasks
• Use personal and professional network for lead generation
• Potential for IG updates as needed - additional income potential

Weekly Rhythm

• Audit 6-week calendar view for accuracy
• Confirm invite responses, client program scheduling, and family commitments
• Meet with CEOs wife to align on travel and family logistics
• Confirm or update all travel itineraries
• Send weekly status report on action items and upcoming needs

Who You Are

• A trusted executor who thrives in a role where autonomy and proactivity are essential
• 5+ years experience supporting C-Suite executives (bonus if in the security, defense, or consulting world)
• Ultra detail-oriented, calm under pressure, and ruthlessly organized
• Tech-savvy (Google Suite, Slack, Zoom, Telegram, Airtable, Voxer, etc.)
• Someone who treats discretion like doctrine - likely to sign an NDA upon start
• You dont just keep upyou stay ahead

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