Job Description
As an events planner, you will plan conferences and community events. You will manage event coordination and implementation for simultaneous projects throughout the calendar year in any given city or state. You will meet with the assistant director of events to receive and provide updates on all assignments; create unique ideas, concepts, and dcor models; and maintain photo archives and supply inventories. In preparation for events, you will lead and attend all meetings, communicate SCAD standard expectations to clients, and develop project plans, timelines, and budgets.
In this role, you will ensure appropriate marketing and public relations are completed for each event, including requests for proposals for vendors, quotes, and estimates. You will coordinate all print, visual, social media, and web-related requests, develop ideas for gifts and giveaways, and source all dcor. You will also promptly complete all financial paperwork, such as purchase requisitions and employer classification forms for all vendors. Additionally, you will research and reserve entertainment for events and oversee their completion.
Among other duties, you will also work with physical resources to coordinate space reservations, housekeeping, grounds, transportation, and security needs. You will work with the appropriate city departments to request a police presence and ensure all city ordinances are abided by. Your responsibilities will also include paperwork, permit and temporary licensing submission, volunteer management, and ensuring quality guest interactions as an event host.
The successful candidate thrives in a fast-paced environment and demonstrates exemplary communication and organizational skills, as well as the ability to manage multiple competing tasks with ease. The candidate will be a highly motivated, positive self-starter who works well in a team setting and is interested in the latest design trends. They will be able to create measurable outcomes for each program they manage at SCAD and have an exceptional grasp of time management.
Minimum Qualifications: - Bachelor's degree in a related discipline
- Proficient in Microsoft Office
- Ability to work outside office hours, including weekends and evenings, as needed
- Five years of relevant professional experience in events or conference coordination (in-person and virtual)
Preferred Qualifications: - Experience with vendor management
Certificates, licenses, and registrations: - Valid driver's license and reliable transportation
Travel Required: Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.
ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications. SCAD - Savannah College of Art and Design
Job Tags
Temporary work, Remote job, Sunday, Saturday, Afternoon shift, Monday to Friday,