Job Description

Our direct client has a long-term contract need for an Event Coordinator.

Job Title: Event Coordinator

Duties: Event Support & Logistics

•Assist in planning and executing trade shows, conferences, customer events, and internal meetings

•Coordinate venue and vendor research, booth setup, and shipment logistics

•Track event registrations, schedules, and collateral

•Manage hotel room blocks, travel coordination, and hospitality logistics

•Monitor budgets and assist with cost tracking

•Submit creative services requests using Client’s project management system

Marketing & Lead Management

•Upload and track event leads using CRM (Oracle Eloqua)

•Partner with the sales team to ensure timely and accurate lead follow-up

•Support promotional campaigns and social media efforts related to events

•Ensure all materials align with branding and campaign goals

Administrative & Vendor Support

•Order and manage promotional item inventory

•Maintain event-related budgets, invoices, and vendor contracts

•Research new venues, suppliers, and competitive event insights

Cross-Team Collaboration

•Work closely with internal teams (sales, marketing, product, and operations) to align on event goals

•Act as a point of contact for vendor and partner communication

•Support post-event reporting and analysis to drive continuous improvement

On-Site Execution

•Participate in pre-event site visits, providing notes, photos, and detailed recaps

•Support event setup, breakdown, and on-the-ground coordination

•Ensure every event meets Client's branding, service, and quality standards

Skills: •1–2 years of experience in event coordination, marketing, or project management

•Strong organizational and time management skills

•Excellent written and verbal communication abilities

•Demonstrated ability to multitask and thrive under pressure

•Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace

•Experience with Smartsheet is a plus

•High attention to detail and a creative, solution-oriented mindset

•A team player who enjoys working collaboratively across departments

Keywords:

Education: • Associate's degree or equivalent experience

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