Assistant to Office Manager Job at Koya Law LLC, Chicago, IL

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  • Koya Law LLC
  • Chicago, IL

Job Description

Interested candidates should reside in the Chicagoland area and be willing to work in person, 5 days per week in the firm's River North office.

Koya Law LLC is a Chicago-based, boutique law firm specializing in the negotiation and documentation of agreements supporting capital markets transactions on behalf of its global hedge fund and institutional client base.

Open positions: Assistant to Office Manager

Responsibilities Include:

  • General administrative support
  • Assist with developing and posting marketing materials for firm
  • Maintaining office condition and arranging necessary repairs
  • Assist office manager with monthly billing and invoices
  • Assist partners with time entry
  • Update and maintain office policies
  • Coordinate with IT dept on office equipment
  • Assist office manager with onboarding new hires
  • Plan in-house and offsite activities
  • Liaise with facility management vendors including cleaning, catering and security vendors
  • Coordinating deliveries
  • Greeting visitors

Skills:

  • Ability to multitask
  • Knowledge of PowerPoint and Canva
  • Excellent writing skills and a strong grasp of English grammar
  • Highly detailed
  • Proficient in MS Excel and Word
  • Excellent interpersonal and communication skills
  • Highly motivated and adaptable
  • Able to work on a team of diverse individuals
  • Possesses sound judgment and integrity

Interested candidates should submit a résumé (with undergraduate GPA) and transcript to recruiting@koyalaw.com with the candidate’s name and the job title in the subject line. Incomplete will not be considered unless sent to the email address specified above in the format requested.

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